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There is a HUGE importance to you your DAILY safety paperwork!

No matter what the industry is, every project that is carried out has to have safety as its first priority.

Under Canadian Law. Please heed and read your responsibilities before it becomes a legal issue.

Section 217.1 Criminal Code of Canada: Every one who undertakes, or has the authority, to direct how another person does work or performs a task is under a legal duty to take reasonable steps to prevent bodily harm to that person, or any other person, arising from that work or task.

As a SUPERVISOR or Lead or Manager the responsibility and accountability for the workplace safety lies in the hands of the person in charge, which is normally the supervisor or lead foreman. Having a written records of what takes place throughout each day of a project provides many benefits.

  • It substantiates what safety measures have been implemented
  • It can log factors that could have adverse effects on the safety of the crew
  • It can be used as a provision for providing information that leads up to, during, and after, an event
  • It can be used in litigation that may follow as a result of an adverse event
  • It can be used to identify safety flaws and weaknesses that could be prevented in the future
  • It documents the responsibility assumed by the site supervisor, and holds individuals accountable

Well-Organized Daily Logs

General Organization

A well organized log can be divided into sections or might simply be consistent in its daily entries. Depending on the type of project, the supervisor may want to compile notes that are not only pertinent to the safety of the crew, but contain information that may be pertinent to management. This may include notes such as deliveries received, or time in and out for meetings. This is only necessary if there are no other means in place for tracking this type of information, and it is required.

To keep the log organized it could be broken down into sections. It should always start with the date followed with the start time of the entries. This is important to ensure that the entries are applied to the right day. It also proves that the supervisor making the entries had assumed the responsibilities for that specific date, and at what time. This is important when there are shifts being run.

Weather Observations

If it is an outdoors project the observed weather and forecast should be documented, and if there is any significant change in the weather throughout the day, the time and type of change should be noted. This could prove to be valuable information in the event an individual became injured on site.

Safety Protocol and Procedures

It should be noted that all safety standards are in effect. The company should have a regulation safety compliant program in place. Whatever this program dictates in regards to safety inspections should be carried out and a note made under the daily entries that it has been complied with. For example, policy may dictate that supervisor visually inspect the work site to ensure that every worker is following safety wear regulations.

The time of the inspection and a brief note of the findings should be documented in the daily log. If anything arises from this inspection that needs attending to this should also be noted in detail. It should include what the problem was, who was involved and what was done about it. It should be followed up and noted that the corrective measures were taken.

Incident Reporting and Near Miss Reports

Every incident no matter how minor should be entered into the log. It should note the time, who was involved, what transpired, and what was done about it and by whom. An incident report should still be filed formally with great detail included. Incidents can and should include any and all safety issues, problems and delays, and employee conflicts. In the event of a mishap, any of these incidents could be a mitigating factor or if not then it can be ruled out in accordance with the findings of the notes made. An incident should be considered as anything that is affecting the normal routine of the project. It could be an employee becoming sick while working. It could be an accident ranging from minor to life threatening. It could be the breakdown of a piece of equipment. It could be the reprimand of an employee.

Closing Entries

Prior to making a closing entry for the day it is worth checking back over the day’s notes to see if anything has been left unattended to, and, if so, then completing what needs to be done. The time should be noted that the supervisor’s shift has ended, and the page should be signed right under the closing entry.

SO IF SOMETHING ISN’T RIGHT, IT IS NOT DONE PROPER OR NEEDS REVISION(S); SPEAK UP, DOCUMENT IT, ASK FOR CORRECTION, BECAUSE IF BAD EVENTS TAKE PLACE THE COURTS WILL ASK SHOW ME THE PAPERWORK TRAIL OR PACK YOUR TOOTH BRUSH YOU ARE GOING TO JAIL MR/MS SUPERVISOR!

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