Think of it this way it is like calling a mechanic and he does not show up with any tools, yes he can say it needs fixing but time management is lost every time he has to go back for a wrench, instead of his whole tool kit. And no he or she can’t haul the whole shop around but with few key items he/she might be able to at least get it started or keep it running. A incident bag and go kit is just like that, because you really don’t have time to say oh I need this or do we have that, it is out the door and to the site!
A defense cannot succeed if the employer states that they intended to provide a safe and healthy workplace. The employer must give actual proof of real attempts to do so. The measures that will be necessary to prove due diligence in court will depend on the particular circumstances of each case. UNDERLYING PRINCIPLES
· Incidents don’t just happened. They are caused.
· Incidents can be prevented if causes are eliminated
· Causes can be eliminated if all incidents are investigated properly.
· Unless the causes are eliminated, the same situation will reoccur.
Every incident is unique and requires an investigation tailored to the particular situation. Take the time up front to determine the techniques that will be employed, sequence of events, data to be analyzed, individuals involved and expected outcomes.
Factors to consider include:
♦ What resources are needed to perform the investigation? (staff, equipment, budget and time) ♦ Investigation Kit: investigation checklist, investigation form, high visibility tape, pencils, pens, measuring tape, clipboard, camera/video camera with film/tape, graph paper, plastic bags & envelopes, notepaper, flashlight, ruler ♦ Safety Equipment: hard hat, eye protection, hearing protection, protective clothing, safety footwear
Never replace the NEED for a great pencil and paper set and proper camera!
Tips on Sketching Place the important information in the center of the drawing and draw the rest around it. Include all measurements, angles, and direction indicators taken at the site. Include the final positions of casualties and debris. Do not worry about making drawings to scale or creating artistically perfect drawings. Attempt to draw each item correctly related to the other items present. Label items correctly. Cross reference your sketches and photographs to applicable files and occupational safety and health committee minute forms.
PHOTOGRAPHING. Photographs and video recording aid in preparing and delivering your report as well as in analyzing conditions at the site of the incident. Photos/Video are also useful when briefing the stakeholders such as the management team and Safety and Health Committee. Photographs and video recordings should always be taken as soon as possible. Below are some techniques useful in taking photographs at incident scenes:
Start by photographing the general area then move to the specific scene of the incident.
Take photos from all sides and several angles, as well as close up and isolation shots.
Ask witnesses to direct where shots should be taken and note their comments.
Create a photo log which includes when the shot was taken (date and time of day), by whom, location, under what lighting conditions, what the shot contains, identifying number on a sketch of the area, brief description of what the photograph is trying to identify.
Store the pictures in plastic photographic file pages in a binder beside relevant notes and sketches. Cross reference photos with the location of physical evidence and relevant notes.
When video recording, narrate the pertinent points identified above.
The whole thing does not have to large!
Most supervisors have minimal training when it comes to responding to emergencies, and instinct doesn’t always provide the right answers. That’s why it’s important to prepare for the possibility of an accident and the realities of the initial investigation by developing an accident investigation kit.
A well-prepared accident investigation kit will include all the materials you need to gather information, along with clear instructions for the steps to take. You can put all of the items into a small box. Keep one at the jobsite trailer, and make sure that every field crew carries one with them. (While it might be tempting to purchase nice tool or tackle boxes for your accident investigation kits, remember that some workers might find another use for the boxes and dispose of your hard work.)
Accident investigation checklist. In a crisis situation, it may be difficult to remember all the steps that must be taken, so the most important item is a step-by-step checklist. Having a checklist will keep you focused on all of the tasks that should be completed, keep you from missing key details, and make it easier to supervise what can be a very confusing and emotional situation.
Signs and barricade tape. It’s a good idea to include both “caution” and “danger” signs and tape in the kit, so you can immediately mark off areas to protect others on the site and ensure that evidence isn’t inadvertently moved or tampered with. Be sure to provide a wide area around the actual incident site so that the investigation can proceed without interference.
At the minimum
Measuring devices. A set of reference scales that you can place in photographs (just like they do on television crime dramas) and a 100-foot tape measure will give you a way to record accurate measurements of everything at the scene. Don’t try to eyeball distances, because having accurate measurements will help anyone investigating the incident develop more precise data. For example, in a fall situation, there can be a significant amount of difference between the force of a 20-foot fall and a 30-foot fall.
Gloves. Be sure your kit contains both leather and latex gloves. The leather gloves provide protection from damaged equipment or sharp materials, while the latex gloves will keep you from coming in contact with blood-borne pathogens when tending to an accident victim or cleaning up afterwards.
Sign-in sheet. It’s important to record the names of all the workers who are typically in the immediate area, and whether or not they were on the site at the time of the incident.
Witness forms and pens. Have at least 20 copies of a witness form and several pens, so that you can capture statements from witnesses while the incident is still fresh in their minds. When questioning witnesses, remember Joe Friday from the old Dragnet show, and let “Just the facts, ma’am” be your guide. You don’t want to try to identify the cause, assign blame, or look for opinions at this point. All you want to do is have each witness record exactly what he or she saw.
Digital voice or cassette recorder and tape. In the heat of a situation, it may be easier to dictate your notes and take statements from employees electronically, rather than on paper. Having a recorder in the kit gives you that option.
Paper and pens. There’s never enough paper at incidents, so it’s a good idea to include a small notebook and a pad of lined paper, along with pens and a permanent marker. The marker can also be used to identify objects or mark areas that you’re photographing.
Other items. A flashlight with batteries is always handy for night incidents or those that take place in dark indoor areas. It’s also a good idea to include a card with contact information for both people within the company and government agencies such as OSHA and the local hazardous waste response team. That way, you won’t have to scramble to find the numbers when you need them.
What I have always carried in my bag and go kit and it works for me!
1. Digital camera with spare batteries
2. Video camera, blank D.V.D.’s, spare batteries, tripod
3. Micro cassette recorder with spare batteries & tapes
4. Tape measure (up to 50 metres)
5. Specimen containers
6. Number of sealable plastic bags
7. Clipboard & writing paper
8. Copies of accident report forms
9. Copies of workers compensation application forms
10. Disposable gloves
11. High visibility barrier tape
12. 4 cans Florescent spray pack paint (various colours)
13. High quality torch & spare battery
14. Stanley knife if do not have pocket knife on belt
15. Marking pens
19. Statutory declaration forms
20. 2xPortable flashing yellow lights
21. First-aid kit
23. Identification tags
24. Magnifying glass
25. Paper toweling and hand cleaner
26. Danger & Out of Service tags
27. Cheap compass
28. 6 Witches hats ( collapsible traffic cones)
29. 3 lock-out devices and padlocks
30. Bag to carry stuff in